Epson Article


The small business guide to wireless printing

30 Nov,2018

Wireless printers are a recent but highly effective innovation to the business printing market. With office WiFi already a firm fact of life, these printers are able to connect to the network using an installed WiFi transceiver. Once connected, wireless printers are compatible with all devices, and can be sent print jobs from anywhere within the network range.

So is wireless printing the best way forward for small businesses? Let's have a look at the pros and cons of incorporating a WiFi enabled printing device in your small business.

The pros of wireless printing for small businesses

Wireless printing offers small businesses multiple benefits which make the work environment more functional and easier to navigate. The key pros of wireless printing are:

1. Increased flexibility

It's no secret that small businesses encompass a level of agility and dynamism which in everyday life requires seamless processes and eliminating delays. Nowhere is this principle most relevant than in your office technology- and nothing slows productivity quite like a printer issue.


Having easily integrated WiFi access to a trustworthy communal printer means that employees can print quickly, whenever they need to. This is beneficial to everyone's productivity because it replaces the cumbersome task of navigating wire connections and who has printer access. 

2. Reduce spending

In today's digital world it's unlikely that all of your employees are going to require their own dedicated printer, but instead will need occasional printing use. A WiFi enabled communal printer allows just this. All employees can have quick, seamless access to printed documents at the click of a button. As a business this eliminates the need for you to purchase multiple desktop printers which will in turn require electricity and maintenance.

Buying, maintaining and powering a single WiFi enabled communal printer is a big money saver for your office.

3. Fewer cords

It may sound like a minor concern, but having an office overflowing with wires is beyond annoying, it's a health hazard. Tangled wires are a constant challenge for employees and can limit good workflow practices such as hot desking or use of communal spaces. By removing multiple plug-in printers from the office you also remove a great number of wires.

Wireless printers reduce the cords you have cluttering up the office.

4. Integrate with modern technology

As the world of work becomes more mobile so do the devices that employees want to print from. With a wireless printer, workers can simply connect to it via the WiFi on their mobile or tablet and print the notes or documents they have just been reading in a meeting or at a client site. No more will these documents have to be awkwardly transferred to the plugged in computer.

Even more excitingly for small businesses that rely on traveling to clients, our Epson WiFi enabled printers also support Apple Airprint, Google Cloud Print and Epson iPrint. This means that you can print on the go, leaving employees to concentrate on fitting in more clients and business functionality while the printing happens in the background.

The cons of wireless printing for small businesses

As with all things there are also some challenges that come along with the benefits. The most important are:

1. Speed issues

Wireless printers rely on information being sent to them over a wireless network, and understandably they can't begin printing until all of this has been received. The speed at which you can print is therefore affected by the speed of your WiFi connection. Unlike a connected wire which will transmit the information almost instantly, your WiFi network may be influenced by outside interference such as walls or other devices trying to connect.

This issue can usually be improved with a good strong wireless internet connection, but this may not be possible all the time.

WiFi connections can sometimes be slower than a physical plug in.2. Security concerns

Both bandwidth, and the information being transferred within it, are more vulnerable to attack in a wireless network versus a wired one. Having an open signal that unlimited devices can connect to also makes it difficult to monitor what's on your network, and infected devices can gain access.

These risks are prevalent but can be combated by understanding exactly what your security weaknesses are and taking active security measures. These include:

  1. Training your staff to take proper precautions
  2. Encrypting your printer job information
  3. Keeping printer software updated

Also, proximity of printers within various workplace areas can play an important part in security. The benefits of a distributed printer fleet include easy access, confidentiality and control, which all contribute to enhanced workflow. The local distributed print model such as the Epson printers for business are particularly useful where confidentiality and fast, direct access to prints is crucial. This includes senior management, legal and HR environments, and customer-facing staff like retail staff.

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