Modern workplaces in 2025 demand smart, efficient and versatile tools — starting with printers and multi-function devices. Businesses of all sizes rely on these essential office devices to streamline workflows, ensure document security and support sustainability initiatives. As technology evolves, so do the expectations for printing solutions. Investing in the right printer and multi-function device can significantly impact productivity, cost savings and environmental responsibility.
Curious about what your business needs to stay ahead of the technology curve? Use this as your guide on the top features for your workplace.
The 6 Must-Have Device Features for 2025 Workplaces
As you think about what your business needs, you probably think about improving output, increasing cost savings and having a more positive impact on the environment. These are outcomes of introducing beneficial technology, but it can be difficult to know exactly where to start when it comes to selecting key features to implement into your existing processes.
While every organisation has unique needs and goals, modern companies require these key features to stay competitive:
1. Advanced Security Protocols
Updating your systems with advanced security protocols helps protect sensitive data with encrypted printing, user authentication and secure document release. This is essential for industries like healthcare, finance and legal services that handle sensitive information. Having strong security practices in place not only protects your company’s data but also helps maintain your reputation and client relationships.
2. High-Speed Printing Capabilities
Reduce wait times for any sized print job and boost productivity for busy teams with high-speed printing. This is especially ideal for fast-paced environments such as offices, retail and education where free time is limited and printing demands are constant.
3. Seamless Software Integration
Seamless software integration ensures compatibility with existing workflows, including cloud storage, document management systems and mobile devices. This feature streamlines processes, especially for hybrid and remote teams.
4. Compact Design With Fewer Parts
Save valuable office space and reduce the likelihood of mechanical failures with a compact device. A small design is perfect for small or hybrid workspaces, opening up more space without compromising print performance.
5. Energy Efficiency To Reduce Environmental Impact
Lowering energy usage and operating costs while meeting sustainability goals with an energy-efficient device is critical for businesses prioritising conservation efforts. Epson Heat-Free technology enables businesses to cut back on energy consumption. In fact, it only uses a quarter of the energy of a laser printer, making it an effective way to reduce costs and environmental impact.1
6. High-Yield Consumables
Minimise the frequency of ink replacements with a device with high-yield consumables, reducing costs and waste. This feature is a great fit for businesses with high-volume printing needs or a busy workforce.
Tips for Selecting the Best Modern Device for Your Business
Curious how to select the right device? Follow these tips to find the one most suitable for your team:
● Assess your printing needs: Evaluate the volume and type of documents you frequently print (e.g. different paper sizes — especially A3 — and paper types, such as labels and envelopes) and whether it’s internal or customer-facing. Consider whether you need colour or monochrome printing.
● Prioritise key features: Match the must-have features to your business model (e.g. security for healthcare, eco-friendly for sustainability initiatives).
● Consider long-term costs: Factor in ink prices, maintenance costs and energy consumption. Look for devices that minimise disruptions through design and innovation, so your staff can be more productive.
● Evaluate compatibility and integration: Ensure the device integrates with existing software and workflows. Compatibility with cloud storage, mobile devices and remote management tools is crucial.
● Read reviews and testimonials: Leverage user feedback to identify potential pros and cons.
Future-Proof Your Workplace With the Right Technology
Selecting the right printer or multi-function device in 2025 is about more than just print speed — it's about security, efficiency and seamless integration into modern workflows. By prioritising advanced security, high-speed capabilities, software compatibility, energy efficiency and high-yield consumables, businesses can optimise productivity while reducing long-term costs.
Whether you're a small startup or a large enterprise, investing in the right device ensures your workplace stays efficient, secure and sustainable in the years to come. Epson offers the types of technology that streamline your business and boost your sustainability efforts. Ready to future-proof your workplace? Invest in a printer and multi-function device that works as hard as your team.
- Based on Epson calculations, comparing the 40ppm Epson WorkForce Enterprise AM-C4000 with the average of 18 competitive models in the A3 Colour Multi-Function Device 35 to 45 ppm segment as of Feb 2025.